Advanced Placement Policy
Students who have completed Advanced Placement Examinations of the College Entrance Examination Board shall receive credit for Pasadena City College courses as listed below. A grade of “Pass” will be assigned to each student who obtains a score of 3, 4, or 5, except as noted. Credit earned by Advanced Placement may be counted towards Associate Degree requirements and California General Education Transfer Curriculum (Cal-GETC). Please refer to archived College Catalogs as appropriate to see how Advanced Placement exams may be counted towards Intersegmental General Education Transfer Curriculum (IGETC), and CSU General Education Breadth (CSU GE) requirements. The UC Policy for AP credit can be found on the UC system website. The CSU also has a system-wide policy for AP that can be found on the CSU system website.
The units earned from Advanced Placement do not apply toward the Pasadena City College residency requirements for graduation. To request credit, students must submit official copies of Advanced Placement Examination test scores with a Student Petition form to the Office of Admissions and Records. The following list has been approved by PCC’s Curriculum and Instruction Committee, with restrictions as indicated.
College Credit for Advanced Placement (AP) Tests
Students may earn credit for College Entrance Examination Board (CEEB) Advanced Placement (AP) Tests with scores of 3, 4, or 5. AP credit can be used to meet Cal-GETC, Associate degree general education, and/or major requirements. Students must have the College Board send AP exam results to the Office of Admissions and Records (un-opened, hand carried copies will be accepted) for use on the Associate Degree or General Education patterns. Course credit and units granted at Pasadena City College may differ from course credits and units granted by a transfer institution or by another community college.
| AP Exam | PCC Equivalent Course (Major) | PCC Local GE and Units Earned | Cal-GETC and Units Earned Toward Certification | UC-Units Earned Toward Transfer | CSU-Units Earned Toward Transfer |
|---|---|---|---|---|---|
| African American Studies | N/A | N/A | N/A | 2.6 semester/4 quarter | 3 semester |
| Art History | Score of 4 or 5 – ART 001A or ART 001B (3 semester) |
Area 3 - 3 semester | Area 3A or Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Art and Design - Drawing | Drawing Portfolio – ART 011A (3 semester) | N/A | N/A | 5.3 semester/8 quarter1 | 3 semester |
| Art and Design - 2D or 3D | Studio Art Portfolio – Art Elective Credit for 2D Design or 3D Design subject to division recommendation (3 semester per exam) | N/A | N/A | 5.3 semester/8 quarter1 | 3 semester |
| Biology | Score of 3, 4, or 5 – BIOL 011 (4 semester) | Area 5 - 4 semester | Area 5B and Area 5C 4 semester |
5.3 semester/8 quarter | 6 semester |
| Calculus AB | Score of 3 or 4 – MATH 009 (6 semester) and placement into MATH 005A Score of 5 – MATH 005A (5 semester) and placement into MATH 005B |
Area 2 - 3 semester | Area 2 3 semester |
2.6 semester/4 quarter2 | 3 semester3 |
| Calculus BC | Score of 3 or 4 – MATH 005A (5 semester) and placement into MATH 005B Score of 5 –MATH 005B (5 semester) and placement into MATH 005C |
Area 2 - 3 semester | Area 2 3 semester |
5.3 semester/8 quarter2 | 6 semester3 |
| Calculus BC/AB Subscore of 3 | N/A | Area 2 - 3 semester | Area 2 3 semester |
2.6 semester/4 quarter2,4 | 3 semester3 |
| Chemistry5 | Score of 3 or 4 – CHEM 022 (4 semester) and placement into CHEM 001A Score of 5 – CHEM 001A (5 semester) |
Area 5 - 4 semester | Area 5A and Area 5C 4 semester |
5.3 semester/8 quarter | 6 semester |
| Chinese Language & Culture | Score of 3 – CHIN 001 (5 semester) Score of 4 – CHIN 002 (5 semester) Score of 5 – CHIN 003 (5 semester) |
Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Computer Science A | Score of 3, 4, or 5 – CS 001 (3 semester) | N/A | N/A | 5.3 semester/8 quarter | 3 semester3 |
| Computer Science AB | Score of 3, 4, or 5 – CS 002 (4 semester) | N/A | N/A | N/A | 6 semester3 |
| Computer Science Principles | N/A | Area 2 - 3 semester | N/A | 5.3 semester/8 quarter | 6 semester3 |
| Economics - Macroeconomics | Score of 3, 4, or 5 – ECON 001A (3 semester) | Area 4 - 3 semester | Area 4 3 semester |
2.6 semester/4 quarter | 3 semester |
| Economics - Microeconomics | Score of 3, 4, or 5 – ECON 001B (3 semester) | Area 4 - 3 semester | Area 4 3 semester |
2.6 semester/4 quarter | 3 semester |
| English - Language & Composition | Score of 3, 4 or 5 – ENGL C1000 (4 semester) | Area 1A - 3 semester | Area 1A 3 semester |
5.3 semester/8 quarter6 | 6 semester |
| English - Literature & Composition | Score of 3, 4 or 5 – ENGL C1000 (4 semester) | Area 1A and 3 - 6 semester | Area 1A or Area 3B 3 semester |
5.3 semester/8 quarter6 | 6 semester |
| Environmental Science | Score of 3, 4, or 5 – ENVS 001 (4 semester) | Area 5 - 4 semester | Area 5A and Area 5C 3 semester |
2.6 semester/4 quarter | 4 semester |
| French Language and Culture | Score of 3 – FRNC 001 (5 semester) Score of 4 – FRNC 002 (5 semester) Score of 5 – FRNC 003 (5 semester) |
Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| German Language & Culture | Score of 3 – GRMN 001 (5 semester) Score of 4 – GRMN 002 (5 semester) Score of 5 – GRMN 003 (5 semester) |
Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Government and Politics - Comparative Government | Score of 3, 4, or 5 – POLS 002 (3 semester) | Area 4 - 3 semester | Area 4 3 semester |
2.6 semester/4 quarter | 3 semester |
| Government and Politics - U.S. Government | Score of 3, 4, or 5 – POLS C10007 (3 semester) | Area 4 - 3 semester | Area 4 3 semester |
2.6 semester/4 quarter | 3 semester and US-28,9 |
| History - European | Score of 3, 4, or 5 – HIST 001B (3 semester) | Area 3 or 4 - 3 semester | Area 3B or Area 4 3 semester |
5.3 semester/8 quarter | 6 semester |
| History - U.S. | Score of 3, 4, or 5 – HIST 007A (3 semester) | Area 3 or 4 - 3 semester | Area 3B or Area 4 3 semester |
5.3 semester/8 quarter | 6 semester and US-18 |
| History - World - Modern | N/A | Area 3 or 4 - 3 semester | Area 3B or Area 4 3 semester |
5.3 semester/8 quarter | 3 semester |
| Human Geography | N/A | Area 4 - 3 semester | Area 4 3 semester |
2.6 semester/4 quarter | 3 semester |
| Italian Language & Culture | Score of 3 – ITAL 001(5 semester) Score of 4 – ITAL 002(5 semester) Score of 5 – ITAL 003(5 semester) |
Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Japanese Language & Culture | Score of 3 – JAPN 001 (5 semester) Score of 4 – JAPN 002 (5 semester) Score of 5 – JAPN 003 (5 semester) |
Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Latin | N/A | Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Music Theory | Score of 3, 4, or 5 – MUSC 001A (3 semester) | N/A | N/A | 5.3 semester/8 quarter | 6 semester |
| Physics 15 | Score of 3, 4, or 5 – PHYS 002A (4 semester) | Area 5 - 4 semester | Area 5A and Area 5C 4 semester |
5.3 semester/8 quarter10 | 4 semester11 |
| Physics 25 | Score of 3, 4, or 5 – PHYS 002B (4 semester) | Area 5 - 4 semester | Area 5A and Area 5C 4 semester |
5.3 semester/8 quarter10 | 4 semester11 |
| Physics C- Mechanics5 | Score of 3, 4, or 5 – PHYS 031A (5 semester) | Area 5 - 4 semester | Area 5A and Area 5C 3 semester |
2.6 semester/4 quarter10 | 4 semester11 |
| Physics C- Electricity/ Magnetism5 | Score of 3, 4, or 5 – PHYS 031B (5 semester) | Area 5 - 4 semester | Area 5A and Area 5C 3 semester |
2.6 semester/4 quarter10 | 4 semester11 |
| Precalculus | N/A | Area 2 - 3 semester | N/A | N/A | 3 semester |
| Psychology | Score of 3, 4, or 5 – PSYC C1000 (3 semester) | Area 4 - 3 semester | Area 4 3 semester |
2.6 semester/4 quarter | 3 semester |
| Seminar | N/A | N/A | N/A | N/A | 3 semester |
| Spanish Language & Culture | Score of 3 – SPAN 001 (5 semester) Score of 4 – SPAN 002 (5 semester) Score of 5 – SPAN 003 (5 semester) |
Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Spanish Literature & Culture | N/A | Area 3 - 3 semester | Area 3B 3 semester |
5.3 semester/8 quarter | 6 semester |
| Statistics | Score of 3 or 4 – STAT 015 or STAT 018(4semester) Score of 5 – STAT C1000 (4 semester) Maximum credit - one Statistics course only |
Area 2 - 3 semester | Area 2 3 semester |
2.6 semester/4 quarter | 3 semester |
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Art and Design Exam Limitation: Maximum 5.3 semester/8 quarter for all 3 AP Art and Design exams (Drawing, 2D, 3D)
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AP Calculus Exam Limitation: Maximum 5.3 semester/8 quarter for both
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AP Calculus and Computer Science Exam Limitation: Only one AP exam in Calculus or Computer Science may be applied toward CSU baccalaureate.
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Students who take the Calculus BC examination and earn a subscore of 3 or higher on the Calculus AB portion will receive UC credit for the Calculus AB examination, even if they do not receive a score of 3 or higher on the BC examination.
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Advisory to Pre-med Students: Even though AP scores may place students into a higher level chemistry or physics course, many medical schools do not accept AP credit in lieu of college level course credit to fulfill admissions requirements. Students interested in medical school should consult directly with the medical schools they are considering for information on their credit policies. Students may also want to refer to www.aamc.org or www.aacom.org.
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AP English Limitation: Maximum 5.3 semester/8 quarter for both
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AP Government and Politics Exam Limitation: Also requires passing California state and local exam - Social Sciences Division
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CSU graduation requirement areas of American Institutions (US-1 through US-3) are set forth in Sections IA and IB of CSU EO 1061, and at www.assist.org.
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AP Government and Politics Exam Limitation: Fulfills CSU American Institutions United States Constitution and Government graduation requirement (US 2). Does not fulfill CSU American Institutions California Government graduation requirement (US 3). These are not Cal-GETC certification and/or CSU transfer requirements and can be satisfied after transfer to CSU.
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AP Physics Exam Limitation: Maximum 5.3 semester/8 quarter for all Physics exams
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AP Physics Exam Limitation: Maximum 6 semester toward CSU baccalaureate
PCC Major Requirements: Students should be aware that AP exam credit is evaluated by corresponding it to an equivalent PCC course, e.g., HIST 007A. A student who receives AP credit and then takes the equivalent PCC course will have the unit credit for such duplication deducted prior to being awarded the Associate degree. Credit by AP exam is noted and listed on a student’s transcript, with units assigned and a grade of "P" for “Pass”.
Local PCC GE: AP exams may be applied to the Local PCC GE based on the corresponding GE areas listed above.
Cal-GETC: AP exams must be used in the area indicated above regardless of where the certifying CCC’s discipline is located.
CSU GE and IGETC: Students with 2024-2025 or earlier catalog rights may refer to the appropriate archived College Catalog to determine how AP exam credit applies to CSU GE and IGETC.
College Level Examination Program (CLEP) in PCC Local General Education and CSU Admission
Some CLEP exams may be used on the PCC Local General Education and/or as transfer units towards CSU admission. Subject credit, rather than elective credit, may be granted upon recommendation of the division. Students must have the College Board send CLEP exam results to the Admissions and Records Office (un-opened hand carried copies will be accepted) for use on the PCC Local GE. CLEP exams may not be used on Cal-GETC. CLEP units will not be posted to the PCC transcript.
Note: CLEP transfer credit for CSU admission is determined by the CSU system and the CSU policy for CLEP can be found on the CSU system website. The UC system does not recognize CLEP.
| CLEP Exam | Score | PCC Local GE and Units Earned | CSU-Units Earned Toward Transfer |
|---|---|---|---|
| American Government | 50 | Area 4 - 3 semester | 3 semester (does not meet US-21) |
| American Literature | 50 | Area 3 - 3 semester | 3 semester |
| Analyzing and Interpreting Literature | 50 | Area 3 - 3 semester | 3 semester |
| Biology | 50 | Area 5 - 3 semester (no lab) | 3 semester |
| Calculus | 50 | Area 2 - 3 semester | 3 semester |
| Chemistry | 50 | Area 5 - 3 semester (no lab) | 3 semester |
| College Algebra | 50 | Area 2 - 3 semester | 3 semester |
| College Algebra - Trigonometry | 50 | Area 2 - 3 semester | 3 semester |
| College Composition | 50 | N/A | N/A |
| College Composition - Modular | 50 | N/A | N/A |
| College Mathematics | 50 | N/A | N/A |
| Economics Principles of Macroeconomics | 50 | Area 4 - 3 semester | 3 semester |
| Economics Principles of Microeconomics | 50 | Area 4 - 3 semester | 3 semester |
| English Composition (no essay) | 50 | N/A | N/A |
| English Composition with Essay | 50 | N/A | N/A |
| English Literature | 50 | N/A | N/A |
| Financial Accounting | 50 | N/A | 3 semester |
| French Level I | 50 | N/A | 6 semester2 |
| French Level II | 59 | Area 3 - 3 semester | 9 semester2 |
| Freshman College Composition | 50 | N/A | N/A |
| German Level I | 50 | N/A | 6 semester2 |
| German Level II | 60 | Area 3 - 3 semester | 9 semester2 |
| History, United States I | 50 | Area 4 - 3 semester | 3 semester and US-11 |
| History, United States II | 50 | Area 4 - 3 semester | 3 semester and US-11 |
| Human Growth and Development | 50 | Area 4 - 3 semester | 3 semester |
| Humanities | 50 | Area 3 - 3 semester | 3 semester |
| Information Systems and Computer Applications | 50 | N/A | 3 semester |
| Introduction to Educational Psychology | 50 | N/A | 3 semester |
| Introductory Business Law | 50 | N/A | 3 semester |
| Introductory Psychology | 50 | Area 4 - 3 semester | 3 semester |
| Introductory Sociology | 50 | Area 4 - 3 semester | 3 semester |
| Natural Sciences | 50 | Area 5 - 3 semester (no lab) | 3 semester |
| Pre-Calculus | 50 | Area 2 - 3 semester | 3 semester |
| Principles of Accounting | 50 | N/A | 3 semester |
| Principles of Management | 50 | N/A | 3 semester |
| Principles of Marketing | 50 | N/A | 3 semester |
| Social Sciences and History | 50 | N/A | N/A |
| Spanish Level I | 50 | N/A | 6 semester2 |
| Spanish Level II | 63 | Area 3 - 3 semester | 9 semester2 |
| Spanish with Writing I | 50 | N/A | 6 semester2 |
| Spanish with Writing II | 63 | Area 3 - 3 semester | 9 semester2 |
| Trigonometry | 50 | N/A | N/A |
| Western Civilization I | 50 | Area 3 or 4 - 3 semester | 3 semester |
| Western Civilization II | 50 | Area 4 - 3 semester | 3 semester |
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CSU graduation requirement areas of American Institutions (US-1 through US-3) are set forth in Sections IA and IB of CSU EO 1061, and are listed at www.assist.org.
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If a student passes more than one CLEP test in the same language other than English (e.g., two exams in French), then only one examination may be applied to the CSU baccalaureate. For each test in a language other than English, a passing score of 50 is considered “Level I” and earns six units of CSU baccalaureate credit; the higher score listed for each test is considered “Level II” and earns additional units of credit, as noted.
International Baccalaureate (IB) on the Cal-GETC
A score of 5, 6 or 7 on Higher Level exams is required to grant credit for Cal-GETC certification. An acceptable IB score for Cal-GETC equates to 3 semester units for certification purposes and 5.3 semester/8 quarter units towards UC transfer. IB units will not be posted to the PCC transcript. Students who have earned credit from an IB exam should not take a comparable college course because transfer credit will not be granted for both.
Students must have the International Baccalaureate Organization send IB exam results to the Admissions and Records Office (un-opened hand carried copies will be accepted) for use on the Cal-GETC.
Designated examinations are awarded elective units which may be applied to UC graduation requirements for specific subjects and/or for general education/breadth requirements, as determined by each campus. The UC Policy for IB credit can be found on the UC system website.
| IB Exam | Score | Cal-GETC and Units Earned Toward Certification | UC-Units Earned Toward Transfer |
|---|---|---|---|
| Biology HL | 5-7 | Area 5B - 3 semester | 5.3 semester/8 quarter |
| Chemistry HL | 5-7 | Area 5A - 3 semester | 5.3 semester/8 quarter |
| Economics HL | 5-7 | Area 4 - 3 semester | 5.3 semester/8 quarter |
| Geography HL | 5-7 | Area 4 - 3 semester | 5.3 semester/8 quarter |
| History (any region) HL | 5-7 | Area 3B or 41 - 3 semester | 5.3 semester/8 quarter |
| Language A: Literature (any language, except English) HL | 5-7 | Area 3B - 3 semester | 5.3 semester/8 quarter |
| Language A: Language and Literature (any language, except English) HL | 5-7 | Area 3B - 3 semester | 5.3 semester/8 quarter |
| Language A: Literature (any language) HL | 5-7 | Area 3B - 3 semester | 5.3 semester/8 quarter |
| Language A: Language and Literature (any language) HL | 5-7 | Area 3B - 3 semester | 5.3 semester/8 quarter |
| Mathematics: Analysis and Approaches HL | 5-7 | Area 2 - 3 semester | 5.3 semester/8 quarter |
| Mathematics: Applications and Interpretation HL | 5-7 | Area 2 - 3 semester (may not be at all UCs) | 5.3 semester/8 quarter |
| Physics HL | 5-7 | Area 5A - 3 semester | 5.3 semester/8 quarter |
| Psychology HL | 5-7 | Area 4 - 3 semester | 5.3 semester/8 quarter |
| Theatre HL | 5-7 | Area 3A - 3 semester | 5.3 semester/8 quarter |
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IB exam may be used in either area regardless of where the certifying CCC’s discipline is located.
Example: Even if History at a CCC is approved for Area 3B, the History IB may be used in Area 3B or Area 4.
International Baccalaureate (IB) on PCC Local General Education and CSU Admission
A score of 4, 5, 6, or 7 is required to grant credit for PCC Local General Education and/or as transfer units towards CSU admission . IB units will not be posted to the PCC transcript.
Students must have the International Baccalaureate Organization send IB exam results to the Admissions and Records Office (un-opened hand carried copies will be accepted) for use on the PCC Local GE.
Actual IB transfer credit awarded for these and other IB exams for admission is determined by the CSU. The CSU Policy for IB credit can be found on the CSU system website.
| IB Exam | Score | PCC Local GE and Units Earned | CSU-Units Earned Toward Transfer |
|---|---|---|---|
| Biology HL | 5-7 | Area 5 - 3 semester | 6 semester |
| Chemistry HL | 5-7 | Area 5 - 3 semester | 6 semester |
| Economics HL | 5-7 | Area 4 - 3 semester | 6 semester |
| Geography HL | 5-7 | Area 4 - 3 semester | 6 semester |
| History (any region) HL | 5-7 | Area 3 or 4 - 3 semester | 6 semester |
| Language A Language and Literature HL | 4-7 | Area 3 - 3 semester | 6 semester |
| Language A Literature HL | 4-7 | Area 3 - 3 semester | 6 semester |
| Language A1 (any language) HL | 4-7 | N/A | 6 semester |
| Language A2 (any language) HL | 4-7 | N/A | 6 semester |
| Language B (any language) HL | 4-7 | N/A | 6 semester |
| Mathematics HL | 4-7 | N/A | 6 semester |
| Mathematics HL: Analysis and Approaches | 4-7 | Area 2 - 3 semester | 6 semester |
| Mathematics HL: Applications and Interpretation | 4-7 | Area 2 - 3 semester | 6 semester |
| Physics HL | 5-7 | Area 5 - 3 semester | 6 semester |
| Psychology HL | 5-7 | Area 4 - 3 semester | 3 semester |
| Theatre HL | 4-7 | Area 3 - 3 semester | 6 semester |
Credit-by-Examination – Pasadena City College Courses
Granting of credit-by-examination must meet the following criterion:
- The student is currently enrolled and attending the College in at least one graded course (the requested credit-by-exam course does not meet these criteria).
- The course is listed in the PCC College Catalog and is not primarily of an activity nature and is not in the qualifying or remedial category. Credit-by-examination is not available for the native language of a student or for subjects which appear on the student’s high school transcript. Credit is not available for any course which is lower in a sequence than a course in which credit has already been granted. Unique situations may be referred to the Petitions Committee.
- The student is in good standing, has all required transcripts on file at the College and has completed 12 or more units in residence with an overall 2.000 or higher grade-point average.
- The student has never failed the course and has not been enrolled in the class during the semester for which the examination is being requested.
- The student may attempt credit-by-examination only once in a particular course.
- Maximum credit-by-examination for courses of the College is 12 units. The credit will be recorded in the term in process when the examination results are submitted to the Admissions and Records Office. Credit will not be posted to prior terms.
- Credit by examination courses are graded on a pass or no pass basis.
- Approval is required from the division dean responsible for the area in which credit will be given and the Director of Admissions and Records.
Students will be required to pay all applicable fees (enrollment, non-resident tuition, etc.) at Student Business Services before any credit-by-examination is taken.
Recording and Utilization of Credit-by-Examination, CLEP and AP
Credit will be recorded with a grade of P (Pass) after the student satisfactorily completes 12 or more units at Pasadena City College. It may be utilized in meeting requirements for the Associate in Arts or Associate in Science Degree. Units granted will not be used in determining eligibility for College activities, or in certifying for financial aid, Veteran’s Educational Assistance, or in certifying enrollment to an outside agency.
Transfer students should be aware that four-year colleges may have different criteria for recognizing elective academic credit from non-classroom sources and that a new evaluation of experiences will often be required upon transfer.
Credit for Military Training and Experience:
Pasadena City College strives to serve our nation’s military members by offering a comprehensive review of all previous academic and military education and training to earn maximum credit toward degree and certificate programs at Pasadena City College.
Depending on your military training, Pasadena City College can apply college credit to your degree program.
- For service members and veterans of the U.S. Army, U.S. Navy & Marine Corps, submit a SMART transcript from https://jst.doded.mil/jst/
- For service members and veterans of the U.S. Air Force, submit a transcript from the Community College of the Air Force. https://www.airuniversity.af.edu/Barnes/CCAF/Display/Article/803247/community-college-of-the-air-force-transcripts/
- For service members and veterans of the U.S. Coast Guard, submit a transcript from the U.S. Coast Guard Institute. http://www.uscg.mil/hr/cgi/i
- For service members who left the military before 1986, the college can apply credits from a notarized DD 214.
Evaluation of Credit From Military and Other Service
All veteran students wishing to receive veteran educational benefits must submit for evaluation official transcripts of all prior college and military training before benefits will be processed. Documentation of military training (DD2586 Army/American Council on Education Registry Transcript [AARTS], DD295, DD214, Community College of the Air Force transcript) should be submitted to the Admissions and Records Office, Building L, Room 113.
Credit for experiences in the military service and USAFI/DANTES tests may be allowed as recommended by the American Council on Education and in accordance with the provisions of the College Catalog.
Maximum Credit-by-Examination and Other Nontraditional Education
A student may be granted no more than 30 units through any combination of credit-by-examination (AP, CLEP, or PCC examinations) and evaluation of military service.
Credit Limitations in Basic Skills
Students are limited to enrolling in a maximum of 30 units of Basic Skills courses (e.g., those numbered 400 and above.) Students enrolled in ESL courses and students who have learning disabilities are exempt from this limitation.
Credit Limitations in Foreign Language
Students will not receive credit in elementary courses (semesters 1 and 2) of a foreign language offered at PCC if that language is the primary language in which they received their secondary education. Students may petition for exceptions based on special circumstances.
Auditing of Classes
Policy No. 4071: It is the policy of the Pasadena Area Community College District to allow students to audit courses when space is available in course sections and students seeking to enroll for credit are not displaced. Students who are enrolled in classes to receive credit for ten or more semester credit units shall not be charged a fee to audit three or fewer semester units during a primary semester. No student auditing a course shall be permitted to change his/her enrollment in that course to receive credit for the course. The fee for auditing courses shall be no more that the amount established by the California Education Code. The Superintendent/President shall establish procedures regarding compliance with statutory and regulatory criteria for auditing courses.
Financial Obligations of Students
Students or former students are expected to meet proper financial obligations due to the District. Pursuant to California Education Code, Section 72237, college services such as grades, transcripts, diplomas, registration privileges or any combination thereof may be withheld from any student or former student who has not made satisfactory arrangements to meet his/her financial obligation to the District.
Student Records
The following are College policies relating to the Family Educational Rights and Privacy Act of 1974, Public Law P.L. 93-380, and Chapter 816, Statutes of 1975, State of California.
I Definition of Education Records
Education records consist of student data maintained by the following offices: Admissions and Records, Assessment, Financial Aid, Counseling, Health Services, Office of Student Services and by academic divisions.
II Access to Education Records
All students have the right to inspect and review their records. A student who follows the established procedure of the Admissions and Records Office shall be granted access to his or her records within 15 days of the request. Expressly exempt from the right of review and inspection are the following materials:
- Financial records of the parents of the students.
- Confidential letters and statements of recommendation which were placed in the education records prior to Jan. 1, 1975.
- Records of instructional, supervisory, counseling and administrative personnel which are in their sole possession and are not accessible or revealed to any other person except an instructor substituting for the one in sole possession.
- Records of students made and maintained by the College Health Center and the Learning Disabilities Center, which are used in the treatment of students and which are not available to persons other than those providing such treatment; except that such records can be reviewed by an appropriate professional of the student’s choice.
III Procedure for a Student’s Access to Records
- A student may review his or her records upon appropriate identification and in conference with a College Counselor or other certificated Student Services staff member.
- A former student may request in writing a review of his or her records. The request should be directed to the Director of Admissions and Records who is the designated “Records Officer’’ acting for the President of the College.
- Any student request for review shall be granted within 15 days following the request.
IV Procedure for Challenge of Accuracy or Content of Education Records
- Informal
A student may submit to the Director of Admissions and Records a Student Petition to challenge the accuracy or content of education records maintained by the College. The Student Petition must be supported with verifying documentation. The Petition Committee will rule on the request and notify the student. Any student not satisfied with the decision of the Petitions Committee may discuss the matter with the Vice President of Student Services. - Formal
If the student is not satisfied with the determination made by the Vice President of Student Services, the student may, within 30 days, appeal the decision in writing to the President of the College.
V Release of Education Records Information
- Any release of a student’s education records, with the exceptions listed, must be with the student’s written consent or request.
- Directory information – In accordance with the Federal Family Educational Rights and Privacy Act of 1974 and the California Educational Code, Pasadena City College will make public upon request and without student consent certain “directory information.” This information consists of the following: a student’s name; address; participation in officially recognized activities and sports; if a member of an athletic team, weight, height and age; and dates of attendance. Any student desiring to withhold directory information and who did not indicate such at the time of admission to the College may submit a written request to the Admissions and Records Office in the L Building.
The College is required to release student names, addresses, and telephone numbers to armed forces recruiters, per the Solomon Act, without first obtaining a student’s permission. In addition, the College is required to release information to the U.S. Department of Education and the Federal Internal Revenue Service regarding fees paid and financial aid received based on the Hope and Opportunity for Post-secondary Education Act of 1997. Information is also released to the National Student Clearinghouse. - Without the student’s written consent and upon authorization of the Director of Admissions and Records or his/her designee, the College may release copies of, or otherwise divulge, material in student education records to the following agencies and individuals who are expressly forbidden from permitting access of said education records to third parties:
- College and District staff with a need to know. Authorized representatives of the Comptroller General of the United States, the Secretary of Education, an administrative head of an education agency, state education officials, or their respective designees of the United States Office of Civil Rights, where such information is necessary to audit or evaluate a state or federally supported education program or pursuant to a federal or state law provided that, except when collection of personally identifiable information is specifically authorized by federal law, any data collected by such officials shall be protected in a manner which will not permit the personal identification of students or their parents by other than those officials. Such personally identifiable data shall be destroyed when no longer needed for such audit, evaluation and enforcement of federal legal requirements.
- Other state and local officials or authorities to the extent that information is specifically required to be reported pursuant to state law adopted prior to Nov. 19, 1974.
- Officials of other public or private schools or school systems, including local county, or state correctional facilities where educational programs are provided, where the student seeks or intends to enroll, or is directed to enroll, subject to the rights of students.
- Agencies or organizations in connection with a student’s application for, or receipt of, financial aid; provided that information permitting the personal identification of students may be disclosed only as may be necessary for such purposes as to determine the eligibility of the student for financial aid, to determine the amount of the financial aid, to determine the conditions which will be imposed regarding the financial aid, or to enforce the terms or conditions of the financial aid.
- Accrediting organizations in order to carry out their accrediting functions.
- Organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students or their parents by persons other than representatives of such organizations. Such information will be destroyed when no longer needed for the purpose for which it is collected.
- Appropriate persons in connection with an emergency if the knowledge of such information is necessary to protect the health or safety of a student or other persons, or subject to such regulations as may be issued by the Secretary of Education.
- Those who have obtained a subpoena or judicial order. The student is given notice by mail of the College’s compliance with the order.
VI Record of Access
The College will maintain an access list which includes the identity of persons who have requested and have been denied or who have had access to student records, the dates of said requests, and the reasons for such access. The access list is not required of College officials.
VII Transfer of Information by Third Parties
Education records or personal information transferred to a third party will include a notice that such party shall not permit access by any other party without the written consent of the student.
VIII Notice of Student Rights
Students will be informed at least annually through the Pasadena City College Catalog of their rights under the Act.